eConsultant2 & future improvements

In one of the first blog posts we highlighted i-love-procurement2the difference between Operational Procurement and Corporate Procurement. You can review this post at http://wp.me/p4X6vO-72. In essence, corporate procurement is when the World Bank procures goods, works or (consultancy) services itself, whereas in operational procurement, this is done by the borrowing country.

Roughly every quarter we have a meeting with the Corporate Procurement team to discuss any issues, problems, complaints and – every once in a while – compliments that you have raised with us. In this post, we’d like to update you on some of the changes in the corporate procurement process and the eConsultant2 system it uses. In the spotlight this time: forthcoming improvements.

  • Currently contracts with a value over $250,000 are disclosed, as are master agreements and framework agreements. This may change in the future to include contracts with a lower value. Please find a complete list here: http://goo.gl/GGr6LU.
  • The amount of time to respond to an EOI for large assignments (over $250,000) will be increased from 14 days to 21 days.
  • Invisible to vendors, but important nonetheless: the EOI will be required to be evaluated or ‘scored’ against a pre-determined set of requirements in the EOI. This is a ‘soft scoring’, however, and will not be disclosed to vendors. (Currently, scoring is only done in the RFP stage, while the EOI stage is a bit more subjective. This change will make the EOI stage more objective.)
  • Corporate Procurement will look into the option to send an email to all shortlisted firms when a winner is identified. Currently, an email is only sent when the contract is formally awarded, which is after the negotiation process. As this may take days, or weeks in some cases, this is an unnecessary delay for the vendors who did not win.
  • Once the EOI is published, the ToR (Terms of Reference) will be incorporated giving the company a better understanding of the project they are bidding on (until now, the ToR isn’t published until the RFP stage).